If you find yourself in a position where economic times and lack of revenue force you to downsize your work force, though, writing a layoff memo will be your first course of action. A well-phrased layoff memo can help your company avoid legal issues and complications that might arise during the layoff process. Write with a tone that expresses sympathy toward the employees being laid off.
Basics of Writing a Layoff Letter Layoff letters are sometimes difficult things to write. Employers may be faced with multiple issues in layoffs, particularly if there are a lot of people affected. Required Information in Layoff Letters Important: Please note that any information contained in the layoff letter is effectively a commitment on the part of the employer.
Check all details before issue to ensure all information is correct.
In particular, all information relating to specific details of the terms of layoffs must be accurate. There are some necessary elements in a layoff letter which can be used to structure your letter efficiently: This is a mandatory requirement, setting the date of termination of employment for legal purposes.
Some layoff situations have specific issues, like requirements for returns of equipment, use of employer vehicles, etc. The amount of payout, any entitlements to unpaid holiday leave, bonuses, overtime, or other payments.
Method and date of payments: This is another mandatory requirement, setting up the framework for final payments. Some staff may have packages or other issues which are affected by the layoff.
These issues may require negotiated settlements, or may be strictly arbitrary payments in terms of employee contracts. Program payments through payroll: Refer to the payroll section as the source of information. Unless there are specific reasons for employees to receive different forms of notification, all layoff letters should be identical.
This prevents any confusion regarding the layoff issues. Example Dear name of employee I regret to inform you that due to market conditions, we are unavoidably obliged to terminate the employment of a number of out highly valued staff. Please note the following terms and conditions of termination: Staff must return all company equipment and vehicles prior to the date above.
We appreciate that staff may have personal matters related to payroll issues which may require advice regarding procedures and options.
Please contact the payroll staff to obtain this information. We have given as much advance notice as possible to employees to allow time for staff to arrange their affairs.
If you require any assistance in relation to these matters, please contact the Human Resources department for assistance.Jul 23, · Layoff Information for Employees.
This is a difficult time and the following is a summary how the layoff may impact you. It is important to work with your personnel office as you go through the process and for questions you may encounter.
Mar 31, · Put your complaint in writing if you haven’t already. Make sure you call it a “Formal Complaint of Racial [or Sexual/Age-Based/National Origin, etc.] Harassment [or Discrimination].”.
Jun 18, · Writing a Resume Resume Formats Chronological Resume. The chronological resume is designed to present your employment information by date, beginning with the most recent position.
With so many layoffs going down today, it's a good time to take a look at how, exactly, a layoff memo should be written. Actually, any time you're critiquing a flood of layoff memos is . A Close Textual Analysis of Corporate Layoff Memos - All employers occasionally must deliver bad news to their employees, but few bad news situations can compete with the delicate task of announcing layoffs.
To avoid legal action, think of layoff letters as informal legal documents that include the following: 1. Reason for the layoff. Explain without providing too much detail. Write whether the action stems from financial difficulties, elimination of a department, a merger, increased competition or other reason.